Visiting the Library
Appointments are required to visit and do research in the Grems-Doolittle Library. Researchers must contact the librarian at least one day in advance to schedule an appointment. Please specify which materials will be accessed and the desired length of the appointment. Appointments will be available Monday-Friday, 9am-12pm and 1pm-5pm, and Saturday, 10am-2pm. Contact the librarian at firstname.lastname@example.org or 518-374-0263 x3.
All SCHS members may use the library at no charge as a benefit of their membership; non-members pay $6 per person, per visit to use the library. Admission must be prepaid; please see the Payment Options section at the bottom of this page.
Research Room Regulations
Researchers must wear a mask that covers their mouth and nose at all times while in the library. Researchers should bring their own masks. Please maintain 6ft. social distancing whenever possible while in the library.
Coats, briefcases, bookbags, parcels, and personal books are not permitted in the research area. Please leave them in the lockers provided in the entrance area. SCHS reserves the right to inspect all research materials and personal articles before the researcher leaves the library. Eating, drinking, and cell phone use are not permitted in the library. Cell phones can be used in the lobby area. Time limits may be placed on the use of the microfilm reader.
Access to Materials
Researchers must specify which materials they plan to use when they contact the librarian to schedule their research appointment. All materials will be retrieved for researchers by library staff. Peruse the Collections & Catalog page for finding aids, guides, indexes, and descriptions of materials in the library collections.
Our collections are intended for use, and are made available to the public. No special permission or letters of introduction are required for use of any library materials, including archives and manuscript collections. Researchers may be limited to using one folder or item at a time for some collections. In accordance with expert recommendations at this time, materials will be quarantined for up to 72 hours after use.
Handling of Materials
Please wash hands before entering the library. Use of hand sanitizer is not allowed while handling materials. All materials will be retrieved for researchers by library staff and volunteers. Please do not reshelve or refile materials; leave all materials on tables for reshelving by staff and volunteers.
All materials must be handled carefully. Use book cradles to support books. For archival items, use only one folder at a time and keep the papers in their existing order. Do not lean or press on archival materials. Do not trace maps or other records. Researchers will be provided with gloves to wear when handling photographs and negatives. No ink of any kind may be used in the research area; use pencils only.
Computers and Internet Access
Researchers are welcome to bring their laptops, tablets, and smartphones for use in their research. Wireless internet access is available. Use of the library’s computers is currently limited to library staff and volunteers.
Library staff and volunteers will photocopy materials on request for a per item fee: $0.25/page for copies, sizes 8.5″ x 11″ (letter) and 8.5″ x 14″ (legal)
The librarian will scan collection materials on request for a per item fee (see list below). Researchers who wish to bring their personal scanners must consult with the librarian to confirm that scanning is approved for the intended collection material. Only flatbed and wand scanners will be allowed. Researchers using their own scanners must sign our Agreement for Permission to Photograph Library Collections.
– $5/image for low-resolution (300 dpi) JPG scans of photographs and documents made by SCHS staff
– $10/image for high-resolution (600 dpi) JPG scans made by SCHS staff
– $10/image for TIFF scans made by SCHS staff
The maximum size of scan area for our scanner is 12″ x 17″. Scans are made at a default resolution of 300 dpi. All fees must be prepaid (see Payment Options section at end of page).
To request digital copies of collection materials, please complete the Scanning by Staff Form.
Researchers wishing to photograph library collections must sign our Agreement for Permission to Photograph Library Collections. No fees apply for researchers using personal cameras. Photographs must be taken by the researcher without the use of flash or additional lights. Photographing materials must be in accordance with all library policies regarding the handling of library materials.
Permission to Publish and Copyright
Permission to reproduce and publish an item from the library’s collections is coordinated through the librarian. Please contact the librarian for information on obtaining permission to publish images or documents from our collections.
The librarian will research your questions using the library collections and resources for a fee. Members who join SCHS at the sponsor level, or above, can contact the Librarian to receive one free hour of research each year. There are two types of research questions: “look-ups” and full research requests. Contact the librarian at email@example.com or 518-374-0263 x3.
– $5 for a “look-up,” or research on a single vital record such as birth, baptism, marriage, and death records (detailed below).
– $25/hour for a full research request or comprehensive research covering all library sources, primary and secondary, including family files, manuscripts, photographs, maps, and historic documents.
Payment for library admission, research requests, and scanning can be made by personal check, by credit card, or through PayPal. Please make checks out to Schenectady County Historical Society and mail to SCHS, 32 Washington Ave, Schenectady, NY 12305. Please contact us at 518-374-0263×5 to pay by credit card over the phone. For PayPal, please use the button below.
Click on the button below to pay for your research request.